Automated Time And Attendance System - Is It Worth
As a business owner, you have to watch every pound you spend
especially in today's climate. Naturally you'll think twice
before introducing new technology because this invariably entails
additional expense without the assurance of corresponding returns.
After all, the manual time and
attendance system has been working quite well for you - so
why do you need to invest in something more costly?
Well, while it's true that an automated time and
attendance system is not for everyone, especially business
owners who have a work-force of one or two people, more and more
companies are now shifting to an automated system because of the
convenience and the savings in terms of both time and money.
Here are four reasons why an automated time and attendance
system could be right for your business:
A time and attendance system
With a paper driven system, you have to employ someone to ensure
workers are entering their clocking-in time correctly. With
automated time and attendance systems, this becomes redundant. Time
and attendance systems, whether they are card readers or biometric
scanners, register and log the exact time of entry and exit,
ensuring that there are no mistakes. It is also faster for
staff to swipe a card than it is to physically write down the time
A time and attendance system eliminates
Human errors can be reduced with automated time and attendance
system. Often employees forget to fill in their start time
and subsequently have to rely on guesswork later. This does
not work well for anybody whereas with an automated system, your
employee usually has to log in to gain entry into the premises, so
his time of entry is recorded automatically.
A time and attendance
system is less cumbersome.
Sure, having a paper based system is fine as long as you only
have a hand full of employees. However, as your business
grows, your employee strength will grow and it will become more and
more difficult to keep track of their hours of attendance. An
automated time and attendance system is expandable with all data
stored digitally on your computer system. Bundles of paper
are replaced by a small hard drive.
A time and attendance
system simplifies book
Number crunching becomes vastly more difficult with a manual
time and attendance system. All data has to be copied by hand
to the company database and then incorporated into the payroll
system; something that takes a lot of time and effort.
With an automated time and attendance system however
the data can be simply integrated with your payroll database and
the monthly salaries are quickly and easily calculated.
Moreover since the data is already in a digital format, it can be
used in multiple worksheets without a lot of unnecessary
Automated time and attendance
systems are always preferable to manual systems for all but
the smallest of companies. If you have a company that you
intend to expand, then at some point you should consider moving to
an automated system so you can enjoy the benefits.
If you are interested to learn more please read our time
and attendance buyers guide.
If you would like to discuss time and attendance systems in more
details and get quotes please click here.
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